Central Florida Paralegal Association, Inc.

ARTICLE VI - Officers (excerpted)

6.1 Officers. The elected officers of CFPA shall be a Vice President/President-Elect, Second Vice President, Secretary, Treasurer, and NALA Liaison. The appointed officer shall be the Parliamentarian. The elected and appointed officers of CFPA shall collectively be referred to as the "Executive Committee". No member of the Executive Committee shall serve a concurrent term on the Board of Directors.

6.2 Eligibility. As a prerequisite for candidacy, officers must be Active or Sustaining Members and must have been a member at least twelve months prior to the closing date for the declaration of candidacy. Candidates for the offices of President, Vice President/President-Elect, and Second Vice President must be Active members of the organization and must be actively employed as paralegals, and must have served a minimum of one year as an Active member of CFPA immediately prior to seeking the offices of President or Vice President/President-Elect or Second Vice President.

6.3 Election. Officers shall be elected by mail or electronic ballot prior to CFPA's Annual Meeting and shall take office at the Annual Meeting. An officer shall serve for a period of one (1) year and until his or her successor is elected, or until his or her earlier resignation, removal from office or death. All officers may serve consecutive terms, but the President-Elect and Second Vice President shall be limited to two (2) consecutive terms. Names of newly elected or appointed officers shall be submitted to NALA headquarters and the Affiliated Associations Director within thirty (30) days after election or appointment.

6.4 Duties of Officers. The duties of the officers of CFPA shall be as follows:

A. President. The President shall preside over all Executive Committee meetings and business meetings. The President shall appoint a Parliamentarian, and special and standing committee chairs as provided by these Bylaws. The President with the Treasurer will present the annual budget to the Executive Committee and the Board of Directors in a joint meeting no later than sixty (60) days after the annual meeting. The President shall pass all CFPA related files and materials to his or her successor immediately upon installation and shall cause all other files to be passed to respective successors. The President shall be an ex-officio (nonvoting) member of all committees. The President shall not be the chair of any special or standing committees but will oversee each chair's responsibilities and will use his or her discretion to hold quarterly meetings with the chairs of the special and standing committees. No member shall serve more than two (2) consecutive terms as President.

B. Vice President/President Elect. The Vice President/President Elect shall perform the duties of the President in the absence or inability of the President to act, shall assume the office of President in the event of a vacancy, and shall perform such other duties as may be delegated by the Bylaws, by the Executive Committee of CFPA, by the Board of Directors, or the President. The Vice President/President Elect shall coordinate the activities of the various committees and solicit monthly reports from the chairs of such committees. The Vice President/President Elect shall also receive all proposed amendments to the Bylaws of CFPA, and is responsible for preparation of any such amendments upon request of the Executive Committee. The Vice President/President Elect shall be elected to serve one (1) term as Vice President/President Elect, and shall assume the office of President at the expiration of the President's Term. No member shall serve more than two (2) consecutive terms as Vice President/President Elect.

C. Second Vice President. The Second Vice President shall perform the duties of the President in the absence or in ability of the President or Vice President/President Elect to act, shall assume the office of President in the event of a vacancy, and shall perform such other duties as may be delegated by the Bylaws, by the Executive Committee of CFPA, by the Board of Directors or by the President. The Second Vice President shall also oversee:
          (1) the Webmaster with regard to the CFPAs website; 
          (2) the Editor with regard to the quarterly publication of the newsletter for CFPA;
          (3) the CFPAs presentations on web-based networking sites, venues, and forums. No member shall serve more than two (2) consecutive terms as Second Vice President.

D. Secretary. The Secretary shall attend all business meetings of CFPA and the Executive Committee and shall be responsible for preparing and keeping minutes for all said meetings. Such minutes shall be provided to the Executive Committee within three (3) weeks after such meeting. This officer shall assist the President in any way including giving notice of meetings. The Secretary will receive, validate, and count proxies as presented in accord with Art VII, Sect. 7.8 The Secretary will, upon request, make available to the NALA President copies of any meeting of CFPA. The Secretary shall oversee the Membership Committee Chair, and is responsible for keeping a current roster of membership.

E. Treasurer. The Treasurer shall have charge of all financial records of CFPA, subject to the control of the Executive Committee and shall attend all business meetings of CFPA and of the Executive Committee. The Treasurer accordingly shall receive and disburse the funds of CFPA. The Treasurer with the President will present the annual budget to the Executive Committee and the Board of Directors in a joint meeting no later than sixty (60) days after the annual meeting. The Treasurer shall work with the Membership Committee Chair for accepting the payment of annual dues, collection of new membership and renewing dues and ultimately reporting received dues to the Membership Committee Chair. The Treasurer shall make written monthly financial reports to the Executive Committee. The Treasurer shall provide a written quarterly report to the Chair of the Board of Directors fifteen (15) days prior to their scheduled meeting. The Treasurer shall provide a final written report to the Chair of the Board of Directors no later than fifteen (15) days prior to that Chair's report to CFPA at its Annual Meeting. The Treasurer, at any time, may come under a financial audit at the discretion of the Board of Directors.

F. NALA Liaison. This officer shall be a NALA member in good standing, and shall adhere to and oversee the requirements set forth by NALA for affiliate organizations

G. Parliamentarian. The Parliamentarian is appointed annually by the President and shall be familiar with the Bylaws of both CFPA and NALA. The Parliamentarian shall attend all business meetings of CFPA and of the Executive Committee and give advice on parliamentary procedure. The Parliamentarian shall offer advice for preparing of any amendments to the Bylaws. The Parliamentarian should make himself or herself thoroughly knowledgeable of Roberts Rules of Order and shall have such Rules available at every meeting in order to give accurate advice on parliamentary procedure.

6.5 Authority. The Executive Committee, under the direction of the President, shall have control and administration of the activities, the annual budget and funds, and all membership property and programs of CFPA. The Executive Committee with the Board of Directors in a joint meeting will review and approve the annual budget The Executive Committee may establish or abolish special committees as deemed necessary to further the purposes of CFPA. The Executive Committee may enlarge or restrict the scope of duties of the standing and special committees as deemed necessary to further the purposes of CFPA.

6.10 Vacancies. If any office becomes vacant for any reason prior to the expiration of that  officer's term, the Board of Directors shall fill such vacancy. Any officer so appointed by the Board of Directors to fill such vacancy shall serve for only the balance of the unexpired term, unless reelected as set forth in Section 6.3 above.